TinyBooks Pro

professional Accounting for Home, Small Business!

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TinyBooks Pro

TinyBooks Pro is an ultra-simple accounting and bookkeeping program designed for home and small businesses and perfect for Sole Proprietors. TinyBooks Pro requires an Intel-based Macintosh running OSX. (And, yes, it's also compatible with the latest Lion release of OSX.)

TinyBooks Pro is a flexible, non-bloated, single-entry bookkeeping program and the perfect companion to help with taxes throughout and especially at the end of the year. Though designed with small businesses in mind, it can also be used in the home to help with the family finances.

Many tax-related programs, such as TurboTax, H & R Block's At Home (formerly known as TaxCut) and others, are tied to a particular tax year and must be re-purchased every single year. TinyBooks Pro is NOT tied to a particular tax year. Tax laws may change, but the need to keep track of expenses, income and profits never seems to change, and that is exactly what TinyBooks Pro is all about! The TinyBooks Pro you purchase today can be used to help you with your taxes in past years, this year, next year, and for years ahead.

TinyBooks Pro actually works on automatic most of the time. All you really have to do is enter each expense or income item, as it happens, or at month end, and the program calculates everything else, automatically and instantly.

The Accounts dialog, the Bottom Line Reports window and the Reports and Transaction Search windows allow you to create Income, Expense, Quarterly, Full-Year and Custom Reports for just about any time period. The Bottom Line reports are exactly the reports that an accountant would want. There are no parameters required for these reports, the program knows exactly how to create them. End-of-year accounting is simply effortless.

The Accounts Dialog not only instantly displays monthly and year-to-date account totals, but also displays monthly trends (instantly, graphically, intuitively and without any user intervention.) Budgets are also optionally and easily integrated into any account.

TinyBooks Pro also includes a Professional Invoice Printer utility and the invoices are printed on plain white paper, so no expensive third-party forms are required. The Professional Invoice Printer has been totally revamped. It's now easy to create a multitude of standard and custom forms, such as Invoices, Estimates, Statements, Proposals, and more.

All transactions and reports can be exported as desired (for instance, to give to an accountant, or for import into a spreadsheet, etc.) All transactions can be easily sorted by Date, Comment, PaymentType, Account#, Amount or Type of Transaction (expense or income.)

TinyBooks Pro also supports all kinds of domestic and international taxes, such as Sales Taxes, GST (Goods and Services Tax), PST (Provincial Sales Tax), VAT (Value-Added Tax) and more. TinyBooks Pro can even handle multiple types of taxes without adding any complexity.

  TinyBooks Pro: Is It Right For You?  

TinyBooks Pro is, without a doubt, an astoundingly simple-to-use accounting program. That is surely its main niche! It's written for small business owners who pretty much hate accounting and want to do as little of it as they can get away with, yet still have all the facts and figures that they need to run the business and help at tax time. TinyBooks Pro fills this need for thousands of small businesses. But, being such a simple program, it cannot include the vast features of the "big boy" accounting programs. These other accounting programs are truly superb, but they suffer from being so overly complex that they leave most users who are not trained accountants in a daze of bewilderment. Many of these other programs are not only much more expensive than TinyBooks Pro, but often have to be re-purchased every year. Some aren't even compatible with the latest Mac OS Lion as TinyBooks Pro is.

So, the real question you have to ask yourself, is if the subset of accounting features that TinyBooks Pro does provide is sufficient for your business. I can't be more honest than that. That really is what it's all about. Luckily, TinyBooks Pro is distributed as shareware and you are free to try it yourself before purchasing. The program that you download is the real thing, no features are left out. It's a true test of the program. If your business is such that TinyBooks Pro can effectively handle your needs, there's not a simpler program out there. See what hundreds of others have said about TinyBooks and TinyBooks Pro. Better yet, have a look at the program itself. Try the simple TinyBooks Pro Tutorial. You'll see, step-by-step, with screen captures, exactly how easy TinyBooks Pro is to use.

TinyBooks Pro: Accounting Experience
Ken Winograd (the programmer of TinyBooks Pro) has a rather long history creating financial and accounting software. Long before the Macintosh even existed, Ken wrote various investment portfolio programs for the Apple II computer. These programs were never made public and were used exclusively by Ken's friends and family. Later, Ken also worked for a company called Great American Software where he created the Invoicing Module for their very popular One Write Plus accounting software for IBM PCs. Ken also was the Lead Programmer for the very first versions of software-based Dome Books, published by Dome Publishing of Rhode Island. At that time, the Dome accounting software supported Apple II, IBM PC, and even Commodore 64 computers. Since 2003, Ken has designed, programmed, published and supported the popular TinyBooks and TinyBooks Pro Accounting programs, currently for the Macintosh only. The one common theme in all these years of accounting experience has been to make accounting simple and intuitive for families and small businesses around the world.

TinyBooks Pro: Theory of Operation
TinyBooks Pro works by keeping track of multiple accounts which you can customize. There are four basic types of accounts: Deductible Expenses, Non-Deductible Expenses, Taxable Income and Non-Taxable Income. For a typical small business, that's about all that's required. As you might guess, the non-deductible expenses and non-taxable income accounts are included for your bookkeeping convenience, as they are not included in profit computations. But, if you are using this program for home use, rather than as a small business, such account types are very handy indeed. Business Profit is calculated by subtracting the sum of the deductible expenses from the sum of the taxable income. With TinyBooks Pro, you never have to request a calculation, all calculations are performed instantly any time you add, delete or modify any item.

TinyBooks Pro Tutorial
If you're interested in TinyBooks Pro (and I hope you are) why not try it for yourself? You can download TinyBooksPro.zip for free, and try it for free. What you'll download and try is indeed the real thing. No features are left out. Once you have it downloaded, you might want to try a simple, step-by-step tutorial on how to use TinyBooks Pro, including screenshots. Here's the Simple TinyBooks Pro Tutorial page. The tutorial should just take 10 minutes or so, and you'll probably end up knowing 90% of what TinyBooks Pro can do for you.

Professional Invoice Printing
(Invoices, Estimates, Proposals, Statements, etc.)
TinyBooks Pro also includes a very handy, professional Invoice Printer. You can find "Invoice/Estimate Printer..." in the Utility Menu. It really is quite simple. Many programs that include the ability to print invoices get very complicated very quickly because you often have to deal with paid and unpaid invoices, and sent and un-sent invoices, listing some invoice amounts as part of an Accounts Receivables module and not listing others, etc. With TinyBooks Pro, all the Invoice Printer really does is print professional-looking invoices (and other forms). That's all. Nice and Simple!

Choose "Invoice/Estimate Printer..." from the Utility menu of TinyBooks Pro, and the Invoice Printer dialog will appear. Here, you can fill in all the various invoice fields (Date, Customer Number, Invoice Number, Bill To, Ship To, etc.) and then TinyBooks Pro will print a professional-looking Invoice, and on plain paper too, so there's no expensive custom or 3rd-party forms that need to be purchased.

I'm using the word Invoice a lot, but make no mistake, this dialog is VERY flexible. In addition to Invoices, you can also print Estimates, Proposals, Statements or virtually any other form you might require.

Here's a rather shrunken picture of the Invoice Printer window (on the left) and a sample of what a printed invoice might look like (on the right.) In this picture, I didn't yet fill in all the Company Information fields, so the Invoice just shows the name of the company (The Demo Company), not the address, email, website, phone, etc. This is just the default way that an invoice might look, you have additional customization opportunities as mentioned below.

TinyBooks Pro

Note that not only can you customize the information in the standard fields, but you can customize the field names themselves! For instance, if you do not want to use the field called "Salesman", you can easily change the name of that field to Saleswoman, Salesperson, Technician, Broker, Officer, Therapist, etc. If you don't want a "Shipping" field, you can leave it blank, or change it to Postage, UPS, FedEx, or whatever else you might want.

TinyBooks Pro actually automatically stores a number of the invoices (or other forms) that you've printed. So if you need to print an invoice (or other form) that you know is very similar to one you've printed before, you can just click the arrow buttons on the Invoice Printer window until you find a similar looking invoice (or other form) to the one you know you want to print. Modify a field or two as desired, and click the Print button. Voila! You get a professional-looking invoice (or other form) with hardly any work. The Invoice Printer window also includes a few buttons to speed up some standard chores...one button will automatically insert today's date, another button will automatically copy the "Bill To" name and address fields to the "Ship To" name and address fields just to save you typing. Other buttons automatically change the field names to those suitable for Invoices, Estimates, Proposals or Statements.

Advanced Note: You might also like to know that you can customize the look of the invoice (or other form) so that it matches the "style" of your company. TinyBooks Pro uses the information in the Company and Tax Information dialog (in the Utility Menu) to print the "Company Area" of an Invoice (or other form.) It will use the company name, address, phone, website (and more) that you have entered into that dialog. But, if you have a standard company font, or wish to include a custom company logo on the invoice (or other form), you can do that too. TinyBooks Pro has a facility where if you include a picture (CompanyLogo.jpg) that includes this information, TinyBooks Pro will print that picture in the Company Area of the invoice (or other form) instead of printing the information on its own. Please see the Invoices section of the Help Window in TinyBooks Pro itself for more detailed information.
  TinyBooks Pro Screenshot  

TinyBooks Pro
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TinyBooks Pro
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  System Requirements:  
  • The new TinyBooks Pro version 7 requires an Intel-based Macintosh running OSX (and yes, it works with the latest Mac OS 10.8, also known as Mountain Lion.) It also requires a screen resolution of, at least, 1024x768. For those who are still running PowerPC Macs and/or Mac OS9, TinyBooks v6 can be used, though it is no longer officially supported.
  • 512 MB RAM
  • 30 MB free HDD
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